The next time that you type your specified text, Outlook will automatically hyperlink this word or word group for you. Use AutoCorrect to automatically hyperlink commonly used references. Press OK until all open dialogs are closed.

Verify that the option “Formatted text” is selected or otherwise the hyperlink will be lost.In our example, this could be “Calendar Printing Assistant” but also something shorter such as “CPA”. Specify the text that it should replace.Outlook 2010, Outlook 2013 and Outlook 2016įile-> Options-> section: Mail-> button: Spelling and Autocorrect-> AutoCorrect Options….Office button (top left or press ALT+F)-> button: Editor Options-> section: Proofing-> button: AutoCorrect Options… Outlook 2003 with Word as the email editor.Open the Spelling and AutoCorrect… dialog.Make sure you don’t select a trailing space.

Select the now hyperlinked word or word group.

The keyboard shortcut to bring up the Insert Hyperlink dialog after you have selected some text is CTRL+K.

Select the word or word group and create the hyperlink as you would normally do.

Type the word or word group that you want to to create an automatic hyperlink for.

Create a new message in Outlook (keyboard shortcut CTRL+N).

This is can be achieved quite easily by using the good old AutoCorrect feature. Would it be possible to automatically turn these key words into hyperlinks pointing to the correct URL? Unfortunately, this is quite a bit of work and the documentation and product links are the same ones I use over and over. And for Mac users, look for the “AutoText” option on Word’s “Insert” menu.In my emails, I often need to refer to documentation and products on the Internet for which I also supply the URL within the message.įor readability, I turn these words into clickable hyperlinks. It’s not really hard is it? It’s definitely easier than using a Word doc or dredging up an old email to use as a template!īonus: Microsoft Word does this too! Just go to “Insert” tab and you will see the “Quick Parts” icon there too.

Click on your Part, and it’ll be inserted into your email.

Select the “Insert” tab and click on the “Quick Parts” icon.

Put your mouse in the place you want the text to appear.

Repeat the steps above for any additional Parts you’d like to save. You can write the whole email at once or save separate sections of an email.

Select “ Save Selection to the Quick Part Gallery.”.

Select “ Insert” tab from the top menu and click on the “ Quick Parts” icon.

Compose a new email and type your standard text.

But it turns out that Outlook’s Quick Parts feature does the same thing a whole lot faster! Now I can create those standard-response emails in a fraction of the time it used to take. When writing formulaic emails, I used to copy and paste from a Word document I saved for that purpose.

Autotext in outlook for mac